Privacy Policy

The Assembly Events Ltd (“us”, or “we”) are the “data controller” in respect of your personal information. This privacy notice sets out the basis on which any of your personal information we collect from you or third parties, or that you provide to us, will be processed by us.

Please read the following carefully to understand our practices regarding your personal information and how it will be treated.

If you are an exhibitor at one of our shows, please read the Terms & Conditions page of this website, which sets out the basis on which we will process exhibitor’s personal information.

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but not be limited to:

• Title;
• First Name;
• Last Name;
• Email Address;
• Phone Number;
• Postal Address;
• Cookies and Usage Data.

You may provide us with information in a number of ways:

• By supplying us with the Information as listed above, on an individual basis or by registering to use our Services;
• By corresponding with us by email, in which case we may retain the content of your email messages together with your email address and our responses.

We may use your Personal Data to contact you with, marketing or promotional material and other information that may be of interest to you. You may opt out of receiving any, or all, of these communications, by clicking ‘Unsubscribe’ on any email marketing material or by contacting The Assembly Events Ltd direct.

We may also collect information on how the Service is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

We use cookies and similar tracking technologies to track the activity on our Service and hold certain information.

Cookies are files with small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyse our Service. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

However, if you do not accept cookies, you may not be able to use some portions of our Service.

Examples of Cookies we use:

• Session Cookies,
• Preference Cookies,

We may use third-party Service Providers to monitor and analyse the use of our Service.

Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualise and personalise the ads of its own advertising network.

You can opt-out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js, and dc.js) from sharing information with Google Analytics about visits activity.

For more information on the privacy practices of Google, please visit the Google Privacy terms web page.

Data Controller means a person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal data are, or are to be, processed. For the purpose of this Privacy Policy, we are a Data Controller of your data.

The Assembly Events Ltd uses the collected data for various purposes:

• To provide and maintain our Service,
• To inform you about our products,
• Changes to our Service,
• To provide customer support,
• To gather valuable information so that we can improve our Service,
• To monitor the usage of our Service.

Your information, including Personal Data, may be transferred to – and maintained on – computers located outside of your country where the data protection laws may differ than those within your area.

If you are located outside the United Kingdom and choose to provide information to us, please note that we transfer the data, including Personal Data, to the United Kingdom and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

The Assembly Events Ltd will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organisation or a country unless there are adequate controls in place including the security of your data and other personal information.

Under certain circumstances, The Assembly Events Ltd may be required to disclose your Personal Data, if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

The Assembly Events Ltd may disclose your Personal Data in the good faith, belief, that such action is necessary to:

• To comply with a legal obligation,
• To protect and defend the rights or property of The Assembly Events Ltd,
• To prevent or investigate possible wrongdoing in connection with the Service,
• To protect the personal safety of users of the Service or the public,
• To protect against legal liability.

Under GDPR, the main grounds that we rely upon in order to process your Personal Data are the following:

• Necessary for compliance with a legal obligation – we are subject to certain legal requirements which may require us to process your Personal Data. We may also be obliged by law to disclose your Information to a regulatory body or law enforcement agency,
• Necessary for the purposes of legitimate interests – either we, or a third party, will need to process your Personal Data for the purposes of our (or a third party’s) legitimate interests, provided we have established that those interests are not overridden by your rights and freedoms, including your right to have your Information protected. Our legitimate interests include responding to requests and enquiries from you or a third party, notifying of changes to our Service, optimising our website and user experience, informing you about related and relevant properties and ensuring that our operations are conducted in an appropriate and efficient manner,
• Consent – in some circumstances, we may ask for your consent to process your Personal Data in a particular way.

The security of your data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

We may employ third party companies and individuals to facilitate our Service (“Service Providers” or “Data Processors”). To provide the Service on our behalf, or to perform Service-related assistance, analysing how our Service is used.

These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

In order to provide certain services, we will share your Personal Data with third party service providers. We will not share your Personal Data with any third party where it is not necessary to do so, or necessary to provide a service to you. Circumstances when Personal Data may be shared include:

• Email logistics,
• Website development, where we may need to provide website FTP access to our trusted developers.

If you are unhappy about our use of your Information, you are also entitled to lodge a complaint with the UK Information Commissioner’s Office:

Telephone
0303 123 11113

Website
https://ico.org.uk/

You may contact us by telephone, email or in writing, regarding issues relating to this policy. Enquiries should be directed to Nicole Chrysostomou the event manager.

Address

The Assembly Events,

CREATE Business Hub,

5 Rayleigh Rd,

Shenfield,

Essex,

CM13 1AB.

We reserve the right to update this privacy at any time. We may also notify you in other ways about the processing of your personal information. This policy was last updated; 1st December 2023.